Principles

1. Strategic Planning: I align My short-term goals with My quarterly plan, Strategy and Vision. This ensures I adjust My efforts frequently and I’m always moving in the right direction.

2. Weekly Sprints: I segment My time and actions into weekly intervals called Sprints, allowing for rapid iteration and frequent adjustments while maintaining a sharp focus. By adhering to My weekly planning regimen, I cultivate long-term momentum, aligning My actions with My overarching strategic objectives.

3. Tangible Targets: I focus on objectives that are achievable within a days. Grounded in our understanding of dopamine circuits, this tactic guarantees the best ROI for the resources (energy, time, and attention) that the My brain invests in a task. Clear rewards result in sharpened focus and low procrastination.

4. Goal Priorities: Using the MoSCoW framework, I prioritize My goals to maintain clarity and direction in My weekly tasks. I pick 4 goals (at maximum) per week ensures concentrated effort and undivided attention:

   Must-Do (1-2 goals): These are non-negotiable goals that aligned directly with My Strategy. They form the backbone of My weekly objectives and are prioritized above all else. They should take no more than 50-60% of My time budget.

   Should-Do (1-2 goals): While they may not be as urgent as the "Must-Do", they are still critical to My progress and are allocated focused attention once the primary tasks are on track or completed. They should take 30-40% of My time budget.

5. Day Theming: I assign specific themes to each day of the week, ensuring a balanced and strategic allocation of my time and focus. This structure aids in optimizing My attention, productivity, and achieving set objectives:

   Monday-Thursday are reserved for Deep Work on primary projects, allowing Me to focus on tasks that require undivided attention and uninterrupted concentration.

   Friday is primarily for documentation and meetings. This helps to keep Bus Factor high, while having buffer time for the tasks that should be closed within a week but wasn’t.

   Saturday. Dedicated to My educational product called Simulator ML, ensuring its continuous development and progression: writing, management and live-coding.

   Sunday. Reserved for self-improvement, self-analysis, learning, GTD, Notion, and other personal growth activities. I avoid any other work in this day.

6. Time Budgeting: I track My time I focused on each project and evaluate it against planned time (and “attention share”) to ensure I invest sufficient efforts into each direction of life from the perspective of My Strategy. If a significant divergence found, I either re-direct My attention next week, or update My priorities (and personal expectations).

   <aside> 🎯 I aim to keep My total focus time around 60-80 hours per week.

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Sprint Start

Review Phase

Analyze previous Sprint:

• Time Tracking: The first step is to move total tracked time during a week from the Session (time-tracking app) to My Sprints table. This allows me to evaluate how much time I spent on various tasks and if it aligns with My initial estimates.
• Key Achievements: I document the main accomplishments for the week in the same table. It serves as a way to celebrate small wins and provides an overview of what was achieved.
• Retrospective: This is a reflective exercise where I identify obstacles that might have hindered progress. I analyze what could have been done differently, what worked, and what didn't. This feedback is critical as it informs adjustments for the upcoming week.

Planning Phase

Plan and setup new one:

• Strategy Review: I take a moment to revisit My long-term strategy and quarterly plan. This ensures that My weekly goals are in sync with the bigger picture.
• Goals Setting: Based on the review of My long-term Strategy, I choose 1-2 top goals for the week that align directly with My strategy and become my "Must Do". Then I pick 1-2 second priority goals, they will become My “Should Do” (important, but not as critical as “Must”)
• Task Decomposition: All chosen goals are further divided into sub-tasks. I estimate the time required for each sub-task. By the end of this exercise, I have a cumulative time estimate for each goal. It's imperative that the top-goals (”Must”) do not exceed 50-60% of My weekly time, considering I work an average of 70 hours per week (or 10 hours per day).
• **Time Blocking:** Once My goals and their sub-tasks have been clearly defined and time-estimated, I proceed to block chunks of time in My calendar for each of the top-goals. Optionally, I do the same for the second priority goals. These time blocks are proactively allocated for deep work sessions, which typically last 4-6 hours, ensuring uninterrupted focus. If any task doesn't fit within the allocated time blocks, I revisit My weekly plan starting from the Goal Setting step, ensuring that everything is optimized for the week ahead.